Frequently asked questions about PlanMyDay

Q: What it the sense of checking an activity in and out?

A: During the planning phase, you assigned a duration to every task.
This enables the app, to keep track of the time, the unfinished tasks
will take.
When you begin your work an a task, it must be checked in, by pressing
the start-icon, that looks like a triangle. From this moment on, the
working time for this task is summarized, as well as the remaining time
and the procentual progress.
So you have always a clear overview, what is happening
with the remaining time for this day.

Q: Why can’t PlanMyDay add repeating tasks?
Why has PlanMyDay no full synchronization?

A: On of my primary development goals is:

Keep it small and simple

In this case, such functionality (as repeating tasks) can be done from
external services (like Toodledo) or apps much better.
PlanMyDay keeps being focused to that functions, that are related to time
planning. The app stays small and simple and – at least – less error-prone!

Q: What are the time buffers for?

A: Time buffers make the process of planning time more flexible. During most activities you get interrupted. Or you want to have a break. It is hard, to plan this times explicitly
before Time buffers allow to regard this extra times automatically. Absolute buffers are
used, when the number of tasks play a role. Relative buffers depend on the time, the different tasks take.

Q: How can I simply add new tasks?

A: This can easily be don in the task-list, by pressing the ‘+’ -Symbol.

Tasks are recognized, using the following input format:

Task-description [Priority] [Start-time] [Duration]

  1. The Task-description is any description, you like
  2. The Priority is described with one to three exclamation marks (!, !! oder !!!)
    which represent the values normal, high and very high priority.
  3. The Start-time has the Form @H.M oder @H:M
  4. The duration stands on the end of the line, and can be specified in hours or minutes.
    Possible are MM or HH:MM or HH.MM

Here are some Examples:

Buy some bread, which takes 30 minutes with normal priority:

Buy bread 30

Calling your mom, which is  important and timed task at 1.30 pm, takeing 90 minutes:

Call Mom !! @13:30 1:30


Call Mom !! @13.30 90

The described input format for tasks is also used, when importing Google Tasks. This way Google’s Task can get a duration, when they are imported.

Q: What is the task-scheduler?

A: The scheduler tries to order the tasks by it’s importance.
The following facts play a role:

  1. Actually checked in tasks are placed on top of the list
  2. Tasks with a fixed start time are placed, as the starting time permits
  3. Activities, which are not completed, get orderd automatically. The order depends on their
    priority, how long they are due and the duration
  4. Completed tasks, will be shown before the inactive ones (when they should be displayed)
  5. Inactive tasks are always placed on the end of the list (when they should be displayed)

Q: How can I finish an activity?

A: Simply press the grabber of the the task and drag it to the right.
The task will fade out and gets finished.